Trinity United Methodist Church

Administrative Assistant

Administrative Assistant needed for Trinity United Methodist Church.  Monday-Thursday 16-18 hours per week.  Proficiency in Word, Excel, Publisher and Quick Books required.  Knowledge of Outlook, Power Church and Planning Center is desirable.  Please send resume to office@tumcif.org.

Job responsibilities include:

Record weekly service attendance in Excel document

Prepare and print bulletins for 9 am and 11 am services

Prepare and print bulletins for funerals and weddings

Record all contribution under the right fund in PowerChurch

Make a weekly backup for PowerChurch and save in DropBox

Make electronic deposit using the check reader in the office

Maintain a records of all deposits

Keep an up-to-date directory in PowerChurch and make changes when necessary

Enter bills as they come in to the church into Quick Books

Keep a record of monthly bills paid and the pay stubs that go with them

Compile the monthly OUTREACH, print it, make labels, fold and assemble, and mail it at the bulk mailing center

Answer church phone, and take messages

Schedule appointments for the Pastor

Keep a yearly calendar and schedule room usage for the church

Make a monthly church council packet with minutes from the various committees

Maintain inventory of office supplies and place orders when needed

Order Sunday school curriculum

Help with community service such as rent issues, utilities, gas, and food

Maintain a key log 

Activate the Prayer chain

Prepare records for presentation at the annual Charge Conference

Order flowers for Christmas and Easter

Arrange for decorations for Palm Sunday, Good Friday, and the Tenebrae service.

Sort and distribute weekly mail

Maintain paper record system of deaths, births, marriages, funerals, Profession of Faith transfers, and baptisms (also keep record in PowerChurch)

 Effective July 19, 2011